Privacy Policy

Last updated: 13 October 2026

HGM Construction & Maintenance Ltd is committed to protecting your privacy. This Privacy Policy explains how we collect, use, and protect your personal data when you contact us through our website.

This policy is written in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

1. Who We Are

Business name: HGM Construction & Maintenance Ltd

Business type: Limited Company

Company number: 16321445

Registered address: Registered office address available upon request

Email: info@hgm-construction.co.uk

If you have any questions about this policy, you can contact us using the details above.

2. What Data We Collect

When you submit an enquiry through our contact form, we may collect the following personal information:

  • Name
  • Email address
  • Phone number
  • Type of work requested
  • Details provided in your message

3. How We Use Your Data

We use your personal data only to:

  • Respond to your enquiry
  • Provide information or a quote for requested services

We do not use your data for marketing purposes and do not add you to mailing lists.

4. How Your Data Is Collected and Stored

When you submit the contact form, your information is sent to FormSubmit, an external form-handling service, which forwards enquiries to our business email address.

The website itself does not have a database for contact form submissions. FormSubmit handles information under its own privacy policy; information about its submission archive is available in its documentation.

Emails are accessed only by authorised persons within the business.

We take reasonable technical and organisational measures to protect personal data contained in enquiry emails.

5. Legal Basis for Processing

We process your personal data under the legitimate interests legal basis, as you are voluntarily contacting us to request information or a quote, and the data is necessary for us to respond.

6. How Long We Keep Your Data

Our retention policy is to keep enquiry emails for up to 6 months, unless ongoing communication requires a longer period or we are legally required to retain the information for longer.

7. Sharing Your Data

We do not sell or rent your personal data.

Contact form submissions are processed by FormSubmit. Our email service provider also processes enquiry emails so we can receive and respond to them.

8. Cookies and Tracking

The website does not include analytics or advertising scripts. Its pages load fonts from Google Fonts, which sends requests from your browser to Google.

Submitting the contact form opens FormSubmit, which may use cookies and anti-spam services under its own privacy policy.

9. Your Data Protection Rights

Under UK GDPR, you have the right to:

  • Request access to your personal data
  • Request correction of inaccurate data
  • Request deletion of your data
  • Object to or restrict processing in certain circumstances

To exercise your rights, please contact us using the details above.

You also have the right to lodge a complaint with the Information Commissioner's Office (ICO) at https://ico.org.uk

10. Changes to This Policy

We may update this Privacy Policy from time to time. Any changes will be posted on this page.